When managing any kind of budget, transparency and efficiency are crucial. Fleet management budgets are no exception. With an unwieldy system, it can be very easy for transparency to become muddled and for efficiency to drop. ForWare enables fleet managers to run their fleets efficiently while fostering transparency, a win-win for all parties involved. In this article, we will explore some of these areas.

ForWare removes the need to spend money on multiple systems

When we think of fleet management expenses, we probably initially focus on the actual maintenance itself, along with fuel and other consumables. However, the systems themselves are also an overhead, and in some cases, fleets are using more than they need. With ForWare, you can have a comprehensive, all-in-one, automotive fleet management system that encompasses service history, instant job approval workflows, billing, and cross compatibility with garage DMS systems. This means you can save on having to have different systems to handle each of these aspects. This also means less time needs to be spent training staff on multiple different systems.

ForWare brings you web-based VHC for added transparency

Imagine. You’re a busy fleet manager, the phone is constantly ringing, and you’re spinning many plates as you endeavour to keep your fleet moving. A call comes through from the workshop… what’s that? Vehicle X needs a full gearbox replacement? ‘Go ahead’, you say. All is forgotten about until six months later when your company’s MD asks you why you authorised such a high expenditure. You struggle to justify why, as you’ve no clear documentation explaining the need. This isn’t a situation any fleet manager wants to find themselves in.

ForWare enables you to avoid such situations with web-based VHC. An industry first, this tool lets workshops send you video evidence as to why a repair is needed and is linked with a real-time job authorisation facility. It’s clear as day, transparent, and fully documentable. It will also give you more transparency when it comes to making the decision as to whether to authorise a job or not. Never again will you struggle to recall why a given repair was authorised, it’ll all be there on the ForWare system, thus giving you and your company greater transparency on fleet repair costs.

Save on admin expense with unified billing

The admin around paying for repairs can itself be a major overhead and contribute towards a lack of efficiency in your overall fleet operations. This is especially true when your fleet deals with a number of different garages. Once again, ForWare can help. Our unified billing facility means that no matter how many repairs/services are carried out and no matter how many different workshops you use, you’ll ultimately only receive one request for payment a month. ForWare consolidates multiple invoices into one, so you’ll only receive 12 a year. This means less expenditure on admin, and a generally more efficient operation.

We hope that this article has given you some insights into how ForWare can save your fleet on maintenance and overhead expenses, while also fostering greater transparency and accountability. If you would like a free demo, contact Alan Maher today by emailing alan@forware.io.