Managing public sector fleets is a huge responsibility, for you’re effectively the lynch pin that keeps your area moving, be it county, emergency fleet (or even the country). All this, while still needing to demonstrate transparency when questions are asked as to what your budget was spent on. As such, public sector fleet managers should only have the most comprehensive, most transparent fleet management software at their disposal. Enter ForWare. Let’s take a look at some of its benefits.
The bigger the scope of your fleet, the more unwieldy a manual system can get. Perhaps you’re managing a County Council fleet spread across 6 or 7 different depots, or a nationwide emergency service fleet. In this case, you may well use a variety of different service partners and have to process thousands of invoices a year. Not so with ForWare. Our system consolidates all invoices into just one a month, no matter how many jobs have been done or how many garages you’ve dealt with. It’s also a one-stop booking system, so you can book your vehicles into any garage on the ForWare Workshop Network from anywhere in the country. And, all your service history and compliance data can be accessed from a central touchpoint.
ForWare is fully customisable for different types of fleets, different service and warranty policies, and even different costing systems. This enables you to control labour times and associated charges. Reporting is also customisable, enabling full transparency (see below). It’s a system that works for you, rather than the other way around.
Transparency is important in all areas of fleet management. With some systems, this can mean an awful lot of admin and paperwork. However, it doesn’t have to be this way. ForWare enables fleet managers to provide complete transparency for all costs associated with the fleet maintenance process, making for a comprehensive audit trail. For instance, if your boss asks you on the spot as to why a given car had €3000 spent on it last month, you can bring up job cards and authorisation requests with a tap of your finger, including Video VHCs.
All work authorisations can be managed from a secure online portal. This is a slick process that cuts out all the endless phone calls and emails associated with a traditional fleet job authorisation process. You can even set pre-approval spend limits and delegate approvals to other staff as required.
There’s no need to baulk at fleet compliance matters when you’ve got ForWare at your disposal. You can book your tests (e.g., NCT, CVRT, MOT) from our central portal, along with vehicle-specific checks such as tail lift inspections. All your compliance data is stored here, too, so no need to search through mounds of paperwork or a disparate computer filing system. Post-test follow-up repairs can also be effectively managed through ForWare, including workshop booking.
Whether you’re managing a pure petrol/diesel fleet, a pure EV fleet, or perhaps a mix of both, ForWare has you covered. If you’re usual service partner can’t help with your EV vehicles, the ForWare Workshop Network gives you direct access to workshops that can. However, you’ll still receive only one invoice per month, so extra workshops don’t mean extra admin.
As you can see, ForWare’s fleet management software has a lot to offer public sector fleet managers. The above is just a sample of the benefits it has to offer. For a free demo, contact Alan Maher today, email alan@forware.io.
Alan is a positive and proactive automotive professional with over 25 years of extensive experience in the motor trade.
Alan has been vital in developing and driving the ForWare System and implementing core workshop processes with some of the most significant state and private fleets in Ireland, the UK and Europe.
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